05/08/2026
Part-Time Clinical Administrative Assistant (Independent Contractor) 🌟
Position Overview:
This is a unique position with an opportunity for growth and additional hours and pay. I’m seeking a qualified and motivated Part-Time Clinical Administrative Assistant to join my office-based clinic as an independent contractor. I have a small panel of direct primary care, but also do weight management, urgent care and simple procedures. This is a cash only practice, however, approximately half of my DPC panel has insurance.
This position is designed for individuals who may need part time hours, some flexibility with at home or office work, while it is an independent contractor position, you do not have to have a formal business entity but would be 10-99- operating as a “sole proprietor” or “freelancer.”
The role offers a flexible schedule with variable hours weekly (12-20 hours), primarily on Tuesdays, Thursdays, and Fridays. The contractor may work some hours from home and some in the office, based on the clinic's needs. Clinical experience is necessary, with preferences for candidates with backgrounds as Medical Assistants (MA), Licensed Practical Nurses (LPN), or Certified Nursing Assistants (CNA) who are willing to learn. Preferences also for a candidate with experience dealing with insurance prior authorizations and referrals management. Must be able to work and stay on task independently.
Key Responsibilities:
1. Patient Communication Management:
- Follow up and return calls from patients.
- Respond to patient questions and messages promptly.
- Assist with appointments and help manage the calendar to optimize availability.
2. Schedule Management:
- Block off time slots for specific tasks or appointments as needed by provider.
- Monitor and adjust the schedule according to patient demands and operational needs.
3. Insurance Coordination:
- Submit prior authorizations and referrals for testing and treatments to insurance companies, laboratories, imaging centers, and specialists as requested.
- Follow up with insurance providers for approvals related to laboratory tests, imaging, and referrals.
- Confirm that faxes, including referrals and authorization requests, are received by the relevant parties.
4. Data Management:
- Maintain an Excel spreadsheet tracking:
- Patient medication refill schedules.
- Contract agreements and pill counts.
- Upcoming lab tests and yearly preventative screenings.
- Update the spreadsheet with incoming lab results and ensure appropriate follow-up with patients.
5. Medication Management:
- Coordinate medication pick-ups, ensuring patients are informed of their options.
- Maintain a log of when patients are scheduled to pick up medications, facilitating in-person interactions when necessary.
6. Administrative Support:
- Assist with general administrative tasks such as filing, data entry, and maintaining patient confidentiality.
- Help organize patient records and ensure compliance with healthcare regulations.
-Assist in social media material and posts
7. Patient Follow-Up:
- Contact patients for follow-up visits, lab results, or other healthcare-related communications.
8. Office Maintenance and Organization:
- Clean and organize the workspace, ensuring a tidy and professional environment.
- Maintain an inventory of office supplies, including medical supplies, and reorder when necessary.
- Conduct regular fridge checks to ensure all supplies comply with safety regulations.
Independent Contractor Status:
- This position is classified as an independent contractor role, allowing individuals to work as sole proprietors without a formal business entity.
- The contractor will have the flexibility to set their own hours within the agreed-upon schedule, reflecting the independent nature of the position.
- The contractor may operate under their own name and use their Social Security Number (SSN) when providing services.
- The contractor will be responsible for their own taxes, including self-employment tax, and will receive Form 1099-NEC for any payments exceeding $600 in a calendar year.
- The contractor will fill out Form W-9 to report income to the IRS.
- The contractor will not receive employee benefits, such as health insurance or paid time off, and will not be subject to employee-related policies, unemployment or workers compensation benefits.
Additional Skills and Qualifications:
- Proficiency in using Excel and other office software (e.g., scheduling tools, electronic health records).
- Strong communication skills, both written and verbal.
- Ability to multitask and prioritize effectively in a busy environment.
- Must be able to initiate tasks and work independently.
- Experience in healthcare administration or knowledge of the healthcare system is a plus.
Compensation:
Compensation will be discussed during the interview process and will be based on experience and qualifications. Ranges $25-$30/hr w/ opportunities for quarterly bonuses based on individual performance, patient satisfaction and business growth. Laptop and other supplies provided as needed for the position. A quarterly stipend will also be paid for personal cell phone use.
If interested, please send resume to:
Info@mainehealthandvirtualcare.com
