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Private Practice Alliance

Providing Practitioners Stability in Private Practice. Building alliances for those in private prac

07/10/2025

Client Intake Essentials

Start with a clear understanding of who your ideal client actually is - not just by diagnosis, but by readiness.

Are they ambivalent, committed, or somewhere in between?

Then, clarify with your team: whose job is it to move a client from “maybe” to “yes”? The answer will shape your admin scripts, your intake workflows, and your marketing.

And finally, make sure your clinicians and admin are aligned.

Nothing causes burnout faster than a mismatch between the clients you attract and the ones your team works best with.

💬 Want more about this?

DM us “COMMITMENT” and we’ll send you our full blog.

06/10/2025

Oh hello there. Did we just meet?

Come on in, grab a seat on the velvet armchair (probably with a dog snoring next to it), and let me pour you a strong soy latte - or a whiskey, depending how brutal your week’s been.

Let me tell you a few things you didn’t ask for - but that shape everything I do:

🐾 I’m Natasha — strategist, not a clinician.

✍️ I write like I talk — direct, a little cheeky, and always grounded in real strategy that respects your brain, your boundaries, and your bank account.

🎯 I believe in profitable, human-first businesses. No fluff. No guru energy [certainly never let you use hope!]. Just smart systems that actually work for real lives.

This space isn’t just about what we do - it’s about why we do it the way we do. With heart. With evidence. With no tolerance for burnout.

So now it’s your turn - are we new friends? Or have you been quietly lurking for a while?

👇 Drop a 👋 or tell me where you're at in business. I'd love to know who's in the room.

03/10/2025

“Most of my clients attend” “You can’t tell me to see my clients more - that’s unethical.”

Oof. I hear this all the time - but here’s the thing:

When thinking about the clients on the whole caseload, not just the ones that stick around - the practice can get a better sense of how to market, who to market and where the wastage is in private practice.

Attendance is the metric that actually tells you if your practice is working.

It tells you if your first session landed.

If your boundaries are holding.

If clients see enough value to keep showing up.

At Private Practice Alliance, we don’t fluff around with vanity metrics.

We go straight to the root - so you’re not left wondering why your diary looks full but your outcomes (and bank account) don’t match.

Want more about Client Attendance?

DM me “Client Attendance” and I’ll shoot it through.

02/10/2025

If you’ve ever felt like you’re doing everything right - but clients still drop off after session 2 or 3 - we need to talk about ambivalence.

🔥 Ambivalence is normal. But when left unaddressed, it becomes resistance.

🔥 Resistance leads to disengagement, cancellations, poor outcomes… and eventually, burnout (yours included).

🔥 Your admin team sees it. Your clinicians feel it. But who’s naming it?

Save this post as it breaks down the difference and gets you to reflect on spotting it.

🟢 Want more like this?

DM us COMMITMENT and we’ll send you our full blog.

01/10/2025

Grateful for the kind words from Carryn.

Taking time to pause, plan, and realign isn’t just smart - it’s essential.

Appreciate the trust you placed in me. 💛

30/09/2025

You hear a lot of talk and tips about how to get more bookings.

GP Lunches, Social Media Posts, Google Ads - love a good marketing tactic, don’t get me wrong.

BUT WHAT ABOUT the humans already in your diary who aren’t showing up?

A fully booked diary doesn’t mean a profitable or sustainable practice.

What matters more? Attendance.

👉 Who’s turning up?

👉 Who’s ghosting?

👉 Where does the drop-off start?

👉 And what can your admin, your systems, your clinicians or your structure do to shift that?

That’s the kind of data I’m obsessed with - the kind that makes your practice actually function like a practice (not just look busy).

Let’s stop glorifying full books and start measuring attendance.

That’s where your cashflow, clinical outcomes, and peace of mind live.

Want more about client attendance?

DM “Client Attendance” and I’ll send you the link!

29/09/2025

Contrary to common belief, nope, you don’t need more clients to fix your cashflow.

You don’t need to post more on socials or launch another referral campaign either.

So many practice owners come to me convinced they aren’t ready to grow because their diaries “aren’t full.”

Well guess what?

You don’t need more clients.

You need more of your booked clients to actually show up.

I’ve seen practices shift their client attendance from 65% to 80%+ — not by chasing more new clients, but by shifting the way they talk about therapy, cancellations, and commitment.

Because to be honest, spending money to drive in that niche client isn’t going to be useful, if that niche client doesn’t actually attend their session.

In my Mastermind and my Membership Programs we focus on Attendance.

🧠 Attendance can become a clinical outcome.

💸 Attendance is a business outcome.

🗓️ Attendance is a systems outcome.

Want more about Client Attendance?

DM me “Client Attendance” and I’ll send you the link.

Start here. Then scale.

27/09/2025

Vulnerable, real and raw post ahead.

When I first launched Private Practice Alliance in Australia, I knew it was going to be an uphill battle.

I’m not a clinician.

I wasn’t Australian.

And I sure as hell wasn’t a man walking into boardrooms being automatically taken seriously.

There were moments early on when I wondered:

🌀 How will I get anyone to trust me in this space?

🌀 Do I need to tone myself down just to be accepted here?

But you know what?

I didn’t soften my voice or shrink myself to fit in.

I stayed loud, strategic, and focused on delivering value - because I knew the clients I wanted to work with would feel it.

I could have made it cute and generic. I could’ve mimicked other “coaches.”

But I didn’t. I held the line.

And now?

Private Practice Alliance is known for its real-talk strategy, equity-centred approach, and systems that actually freakin’ work. [I mean, I totally have a template for that!]

We’ve helped thousands of health practitioners build businesses that protect their energy and their profit.

So if you’re in the thick of doubt right now - questioning your voice, your approach, your space in the industry - I see you.

And I promise: you don’t have to dilute your energy to make it work.

You just need strategy that aligns with who you are.

💛 Natasha

25/09/2025

Big love to Kate for these kind words 💛

Clarity. Motivation. A plan that actually fits the way you work.

That’s what we’re here for.

24/09/2025

You might not have heard about how reschedules impact your bottom line.
But it’s actually a major force that affects how you run a sustainable, thriving practice.

Here are 3 reasons why cancellation policies aren’t supported by practitioners:
1. Many practitioners feel guilty enforcing them, fearing it will rupture the therapeutic alliance.

2. Clinicians make the cancellation fee about themselves saying they need paid so pay up. BUT they also worry about charging the fee so this round about feeling of resentment and frustration builds.

3. The industry normalises this wastage as acceptable, rather than applying reflective practice to the journey to understand how both the clinician and practice can support the client to attend. Instead, choosing to say “it’s the client’s journey” or “it’s the clients responsibility”

But my strategies for engagement and the practice are different than most.

Reschedules are a make or break factor in the longevity of a clinicians journey with the practice, minimising or increasing the workload for your admin team and ultimately clinical outcomes for the clients and addressing them properly ensures your time is valued, your income is stable, and your clients stay committed.

Let’s talk about how to set policies that work for all of the people involved and isn’t just a feeling of a “Money Grab”.

23/09/2025

There are so many benefits to running a business.

❤️ Helping private practice owners build sustainable, profitable businesses means I get to wake up every day knowing I’m teaching folks about burnout and giving them options they didn’t think were possible.

❤️ The flexibility to build my diary around the things that matter most - my dogs, my mental clarity - means I’m not constantly choosing between purpose and peace.

❤️ But what I didn’t expect - what’s really surprised me - is how much this work has healed the part of me that always felt too loud, too American, too “not-clinician enough” to be taken seriously in this space.

Private Practice Alliance has given me so much more than I ever expected. It’s helped me become someone who leads from strategy and empathy, who can hold a google hangouts room and protect her peace, and I can’t wait to see where it takes me next.

22/09/2025

You might know me for the strategy sessions, the no-fluff advice, or the way I talk about attendance like it’s a clinical KPI but honestly? That’s just the beginning.

I do this work because I care deeply about helping allied health practitioners build businesses that don’t burn them out.

This work matters to me because I’ve seen too many brilliant clinicians stuck in admin chaos, chasing client numbers, or second-guessing their every decision; not because they’re doing it wrong, but because no one taught them how to run a business that fits their truth.

I’ve worked with thousands of practice owners and every time, I see the same thing: smart, capable people trying to make broken systems work.

That’s what keeps me going.

If you’ve ever felt like the business side of practice is too overwhelming, too unpredictable, or just not built for the way you work - I see you. That’s why I do this.

💬 What does a sustainable practice look like to you? I’d love to hear.

Address

152D Epsom Road
Melbourne, VIC
3032

Website

http://www.privatepracticealliance.com/

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Leaning in: Learning

In Feb 2018 Pana and I launched a consulting firm, Apollo Consulting Services. In Jan 2019, we rolled into a company, The Australian Mental Health Alliance. As we were learning who our ideal clients are, we evolved and moved forward. As of 1st Aug 2019, Pana will move on to a whole new opportunity that he has been provided outside of our company. In order to honor our partnership agreement, Pana and I will eventually dissolve the two brands. As a part of that transition, you've seen the new brand "Private Practice Alliance." This brand really embodies what we've learned and where this company will continue to grow. Our focus will be for practitioners to find stability, empowerment and happiness in the private practice setting. It will involve leaning in by using masterminds of like minded professionals, self-guided courses for practitioners and our fundamental one-to-one coaching. The change will impact you very little, but when and if it does, I'll be sure to take you on the journey. A BONUS to the change is that some of our content is now available in course format. This means you are welcome to sign up to work through our programs at your own pace. This content will be available to you from our new website: www.privatepracticealliance.com

We’re excited to continue with you on this journey.