24/03/2026
Administration Assistant position available within First aid for Motorcyclists
About the role
First Aid for Motorcyclists and FAFM First Aid and Workplace Training are seeking a highly organised, detail-focused Administration Assistant to support two busy training businesses, including one not-for-profit organisation.
This is a predominantly work-from-home role with semi-flexible hours.
This is not a passive admin role. It is high-level, intensive work requiring someone who is task-oriented, direct, solution-focused, and able to manage multiple moving parts at once. You will be supporting course operations, bookings, calendars, communications, compliance-related administration, and selected business development activities across both organisations.
What you will be doing
• Managing daily and weekly administration tasks across two businesses
• Coordinating multiple calendars, people, tasks, and deadlines at the same time
• Setting up and managing course bookings on websites and Facebook
• Assisting with Facebook posts and general online admin support
• Supporting business development activities as required
• Monitoring incoming work, identifying priorities, and actioning urgent tasks efficiently
• Maintaining accurate records and following internal systems and procedures
• Working within government compliance requirements where accuracy and attention to detail are critical
• Using and updating online systems, forms, and shared resources
• Following an extensive online process manual and applying procedures consistently
• Learning and using industry-specific programs with confidence and speed
What we are looking for
We need someone who:
• Has extensive attention to detail
• Is highly organised and process-driven
• Can prioritise changing daily workloads without losing accuracy
• Is solution-based and confident in problem solving
• Can manage multiple calendars, stakeholders, and tasks at once
• Is direct, practical, and task-oriented
• Can work independently from home while staying accountable and productive
• Is flexible and understands that some weeks will require fuller hours than others
• Can operate confidently in a fast-moving environment without needing constant supervision
Skills and experience required
• Strong administration experience in a busy environment
• High proficiency in Microsoft products, especially Outlook
• Confidence using SharePoint and Jotform
• Ability to quickly learn and use industry-specific software platforms
• Strong written and verbal communication skills
• Experience with online bookings, scheduling, and coordination
• Ability to work across multiple teams, functions, or business entities
• Strong time management and prioritisation skills
Work structure
• Predominantly work from home
• Semi-flexible hours
• Workload will vary depending on operational needs
• Some weeks may require close to full-time availability, while other weeks may offer more flexibility
Benefits
• Bonuses are available for the right person in the role
• Additional paid time off may be provided for the right person
• Office closure from 13 December to 13 January each year
• This closure period is partially paid for the right person in the role and does not affect annual leave entitlements
Why this role matters
This role supports the smooth operation of multiple training programs and businesses working in environments where compliance, accuracy, and reliability matter. The right person will play a key role in keeping systems running, supporting growth, and ensuring important tasks are completed properly and on time.
Ideal fit
This role will suit someone who enjoys structured responsibility, can think clearly under pressure, and takes pride in getting things right. If you are organised, capable, direct, and ready to manage complex admin in a meaningful training environment, we would like to hear from you.
Simply click this link to apply
https://forms.office.com/r/e5T1B9hgSS
Applications close 5th of April 2026
