10/04/2026
๐๐๐๐๐๐๐
๐๐จ๐ ๐๐ข๐ญ๐ฅ๐: ๐๐๐๐ข๐๐๐ฅ ๐๐ซ๐จ๐๐ฎ๐ซ๐๐ฆ๐๐ง๐ญ ๐๐๐๐ข๐๐๐ซ
Employment Type: Full-Time
Department: Finance
Location: Belize Specialists Hospital, Belize Business Unit
๐๐จ๐ ๐๐ฎ๐ฆ๐ฆ๐๐ซ๐ฒ:
The Medical Procurement Officer is responsible for sourcing, purchasing, and managing medical supplies, pharmaceuticals contracts and equipment for healthcare facilities. This role ensures that procurement activities are cost-effective, timely, and compliant with Belize Labor Laws, while supporting high-quality patient care and safe inventory handling.
๐๐จ๐ซ๐ค ๐๐ง๐ฏ๐ข๐ซ๐จ๐ง๐ฆ๐๐ง๐ญ
1. Office-based within a hospital setting.
2. Requires prolonged periods of sitting, standing and computer use.
3. May involve frequent vendors' interaction.
4. May involve travel between business units.
๐๐จ๐ซ๐ค๐ข๐ง๐ ๐๐๐ก๐๐๐ฎ๐ฅ๐
1. Monday to Friday: 8am to 5pm
2. Saturday: 8am to 12pm
3. Sunday: By request
5. Overtime approval is given if needed.
๐๐๐ฒ ๐๐๐ฌ๐ฉ๐จ๐ง๐ฌ๐ข๐๐ข๐ฅ๐ข๐ญ๐ข๐๐ฌ:
๐. ๐๐ซ๐จ๐๐ฎ๐ซ๐๐ฆ๐๐ง๐ญ ๐๐ฉ๐๐ซ๐๐ญ๐ข๐จ๐ง๐ฌ:
a. Develop and execute procurement plans based on hospital needs.
b. Source and evaluate suppliers for medical goods and services.
c. Prepare and manage tender documents and procurement contracts.
d. Ensure timely delivery and quality of procured items.
๐. ๐๐ง๐ฏ๐๐ง๐ญ๐จ๐ซ๐ฒ & ๐๐จ๐ ๐ข๐ฌ๐ญ๐ข๐๐ฌ
a. Monitor stock levels and coordinate restocking to avoid shortages.
b. Collaborate with warehouse and logistics teams for efficient distribution.
c. Maintain accurate inventory records and procurement documentation.
๐. ๐๐จ๐ฆ๐ฉ๐ฅ๐ข๐๐ง๐๐ & ๐๐จ๐ฏ๐๐ซ๐ง๐๐ง๐๐
a. Conduct audits and maintain records for regulatory and financial reporting.
b. Uphold ethical standards and transparency in procurement processes.
๐. ๐๐ฎ๐ฉ๐ฉ๐ฅ๐ข๐๐ซ & ๐๐ญ๐๐ค๐๐ก๐จ๐ฅ๐๐๐ซ ๐๐๐ง๐๐ ๐๐ฆ๐๐ง๐ญ
a. Build and maintain relationships with local and international suppliers.
b. Liaise with clinical and administrative staff to understand procurement needs.
c. Evaluate supplier performance and manage disputes or delays.
๐. ๐
๐ข๐ง๐๐ง๐๐ข๐๐ฅ ๐๐ฏ๐๐ซ๐ฌ๐ข๐ ๐ก๐ญ
a. Work with finance teams to manage budgets and control costs.
b. Negotiate pricing and payment terms to maximize value.
c. Track procurement expenditures and identify cost-saving opportunities.
๐๐๐๐๐ญ๐ฒ ๐๐ซ๐จ๐ญ๐จ๐๐จ๐ฅ๐ฌ ๐๐จ๐ซ ๐๐ง๐ฏ๐๐ง๐ญ๐จ๐ซ๐ฒ ๐๐๐ง๐๐ฅ๐ข๐ง๐ :
To ensure safety, compliance, and quality in inventory management, the Medical Procurement Officer must implement and oversee the following protocols:
๐. ๐๐๐ข๐ง๐ญ๐๐ข๐ง ๐ฌ๐ญ๐จ๐ซ๐๐ ๐ ๐๐จ๐ง๐๐ข๐ญ๐ข๐จ๐ง๐ฌ
a. Ensure all medical supplies are stored according to manufacturer's guidelines (e.g., temperature, humidity, light exposure).
b. Use climate-controlled environments for temperature-sensitive items like vaccines and medications.
๐. ๐๐ญ๐๐ซ๐ข๐ฅ๐ข๐ญ๐ฒ & ๐๐จ๐ง๐ญ๐๐ฆ๐ข๐ง๐๐ญ๐ข๐จ๐ง ๐๐ซ๐๐ฏ๐๐ง๐ญ๐ข๐จ๐ง
a. Store sterile items in sealed, clean environments away from moisture and contaminants.
b. Avoid placing supplies directly on the floor or in high-traffic areas.
i. Labeling & Organization
a. Implement clear labeling systems for all inventory items.
b. Organize supplies by category, usage frequency, and expiration dates using the
FIFO (First In, First Out) method.
๐๐ง๐ฏ๐๐ง๐ญ๐จ๐ซ๐ฒ ๐๐จ๐ง๐ข๐ญ๐จ๐ซ๐ข๐ง๐
1. Conduct regular stock audits to identify expired, low-stock, or overstocked items.
2. Use barcode scanners or Odoo system for accurate tracking and real-time visibility.
3. Cleanliness & Maintenance by ensuring storage areas are regularly cleaned and sanitized.
4. Implement pest control and environmental monitoring to prevent contamination.
๐๐ฎ๐๐ฅ๐ข๐๐ข๐๐๐ญ๐ข๐จ๐ง๐ฌ & ๐๐ฑ๐ฉ๐๐ซ๐ข๐๐ง๐๐:
1. Bachelor's degree in Business Administration, or related field in Procurement,
Inventory, Supply Chain Management
2. Minimum 2 years of experience in procurement, preferably in healthcare.
3. Proficiency in procurement software and Microsoft Office Suite.
๐๐ค๐ข๐ฅ๐ฅ๐ฌ & ๐๐จ๐ฆ๐ฉ๐๐ญ๐๐ง๐๐ข๐๐ฌ:
1. Strong negotiation and communication skills.
2. Analytical thinking and attention to detail.
3. Ability to manage multiple priorities under pressure.
4. Ethical judgment and regulatory awareness.
5. Knowledge of medical supply chains and inventory systems.
๐๐ฒ๐ฉ๐ข๐๐๐ฅ ๐๐ก๐๐ฅ๐ฅ๐๐ง๐ ๐๐ฌ ๐
๐๐๐๐:
1. Supply chain disruptions due to weather, logistics, or global shortages.
2. Budget constraints in public healthcare settings.
3. Regulatory compliance complexities.
4. Inventory mismanagement and manual tracking errors.
5. Supplier reliability and quality assurance.
6. Fraud risks and transparency issues.
7. Coordination across departments with competing priorities.
8. Limited access to advanced inventory technologies
