11/23/2025
Our current & amazing Office Manager / Receptionist Jessica is also a full time University student and it's come the time she needs to focus more on her studies. So we're looking for someone wonderful who wants to shine, be valued & supported in this full time, permanent position. Here are the details:
You’re the person everyone counts on. Calm under pressure. Kind by nature. Organized to the core.
If that sounds like you, come join us. We’re hiring a full-time Office Manager/Receptionist to be the welcoming face and heartbeat of Penney Murphy & Associates Counselling & Wellness.
✨ About the Role
This position is perfect for someone who enjoys working in a fast-paced, client-centered environment and who brings warmth, professionalism, and strong administrative skills to every interaction. You’ll support our large team of therapists and help clients feel cared for from the moment they connect with us.
⭐ Duties & Responsibilities
- Warmly greeting clients in person and over the phone
- Answering calls, responding to inquiries, and maintaining strict confidentiality
- Scheduling and coordinating appointments using Jane (our clinical booking software)
- Matching clients with the therapist who best fits their needs
- Providing administrative support to our team of therapists
- Managing multiple tasks and priorities in a fast-paced environment
- Maintaining accurate records with strong attention to detail
- Helping keep office operations organized, friendly, and efficient
⭐ Required Skills & Qualifications
- Minimum 2 years of administrative experience, ideally in a clinic or health-care setting
- Experience supporting a larger team
- Excellent communication skills—warm, clear, and professional
- Strong organizational and multitasking abilities
- High attention to detail and accuracy
- Comfort with Microsoft Office (Word, Excel, Outlook)
- Tech-savvy, adaptable, and quick to learn new systems
- Ability to handle confidential information appropriately
- Strong problem-solving skills and ability to think on your feet
Assets:
- Experience with Jane scheduling software (training provided)
- Experience in mental health, medical, or wellness environments
⭐ Why You’ll Love Working With Us
Joining Penney Murphy & Associates Counselling & Wellness means becoming part of a respected,well-established practice that values professionalism, teamwork, and genuine care.
What you can expect:
- You'll be welcomed and valued by our positive & supportive professional team.
- A client-centered environment where your role truly makes a difference
- A collaborative team culture grounded in respect, communication, and trust
- Consistent weekday hours: Monday–Friday, 7:30 AM to 3:30 PM
- Competitive starting wage: $22/hour
- Benefits package after 3 months
- Early December start date...training provided.
⭐ How to Apply
If you’re looking for a supportive, team-oriented workplace where you can shine, we would love to hear from you!
Send your resume, references & cover letter to brent@penneymurphy.com.
Email applications only...𝗻𝗼 𝗱𝗿𝗼𝗽 𝗶𝗻𝘀, please.
Select applicants will be contacted for follow up interviews.