Karli Kurzuk, Healthcare Virtual Assistant

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Toronto, ON
Karli Kurzuk, Healthcare Virtual Assistant

🩺 Virtual Assistant for healtchare practitioners📥Support for admin, socials, + web, to help your practice grow🪴Based in Ontario, Canada

03/18/2026

I’m so excited to share that our administrative team is growing. Please join me in welcoming Alessandra (Ally)!

Ally will be supporting the administrative side of our work, helping our clients stay organized so they can focus on what matters most: delivering exceptional care to their patients. She brings a thoughtful, team-first approach that reflects who we are.

We’re not just a service, we’re a community working together to make a real difference in patient-centered care.

I'm so grateful to have her on board and can’t wait for you to get to know her.

Drop a warm welcome for Ally in the comments 💚🌱 And thank you, as always, for being such an important part of this team.

Here is a little bit about Ally:

"With a diverse background in wellness, business, and client care, I bring a unique blend of empathy, organization and professionalism to every task.

Before moving into virtual support, I worked as a Registered Massage Therapist (now retired) but currently still teach yoga, so I bring a calm, grounded, and people-focused approach to everything I do.

I have owned and operated a massage therapy clinic/yoga studio, where I handled everything from scheduling and client communication to day-to-day operations and business growth. That experience taught me how to stay organized, juggle multiple priorities, and keep things running smoothly behind the scenes.

On top of that, I have background in business administration with over 10 years of customer service experience in the banking industry, where I learned how to communicate clearly, handle sensitive information with care, and support clients in a professional and friendly way.

I have a passion for helping others, I love supporting clients so they can stay focused, organized, and stress-free."

02/19/2026

Ask and you shall receive 🙂 I'm so happy to be collaborating on a marketing bundle sale with .nassiri , who is a brand and website designer who works specifically with health & wellness business.

What is it?
A 20% OFF sale including services offered by myself and Shiva to help you build a brand and website for your practice as well as cultivate consistency with your online presence once your branding and website is complete!

When is it?
Offer is valid through March 3, 2026

What's included?

BRAND & LANDING PAGE BUNDLE WITH SHIVA NASSIRI
What’s Included:
- Complete branding design package (logo, colour palette, and font selection)
- One-page website built using your custom branded elements

Typical Price: $3500 CAD
New Price: $2800 CAD (tax inc)

SEO + MARKETING TEMPLATE BUNDLE WITH KARLI KURZUK
What’s Included:

-SEO optimization of your landing page
- 5 unique customizable carousel templates with your brand elements
- 4 Marketing worksheets
- A 1-hour marketing planning call with Karli

Typical Price: $600 CAD +hst
New Price: $552 CAD (tax inc)

Sale Conditions:
- Offer valid for bookings made on or before March 3, 2026
- You may choose one offer or bundle both — participation in both is not required
- Payment plans are available — please reach out for details
- All prices listed are inclusive of tax

Recommended order:
- Work with Shiva first to build your practice brand and website
- Then work with Karli to optimize your site for SEO and leverage your new branding to create custom carousel content

How to Book:
Contact either one of us to inquire:
Email Shiva: shiva@shivanassiri.com
Email Karli: info@karlikurzuk.com

We're looking forward to supporting the meaningful work you're doing!
Questions? Reach out!

01/13/2026

Hi! If you're new here, welcome!

I’m Karli, a Virtual Assistant for healthcare professionals. While I’m based in Ontario, Canada 🇨🇦, I support clients across the country who are looking for help with clinic admin, socials, and their websites.

Whether you’ve got an inbox full of patient messages, a stack of insurance claims that need filing, or you’re trying to get the word out that your clinic is open for business, I’m can help.

The most important thing I want you to know is that when we work together, we’re a team. I’m not just someone you hand off random tasks to and hope they get done quickly and correctly.

I’m an implementer, a strategist, and a true teammate in your practice. Together, we'll build systems that help you and your practice thrive, giving you more brain space for what matters most. Whether that’s opening up more patient spots, booking speaking roles, or taking time off to spend time with those who matter most to you.

Outside of work, you’ll find me working on a puzzle, tending to my ever-growing collection of houseplants, or camping with friends and family.

If you’re a healthcare professional looking for admin support to help you get out of the weeds of your inbox and task list, I’d love to connect.

Feel free to message me here or email me at info@karlikurzuk.com

I’m looking forward to meeting you and supporting the meaningful work you’re doing!

Karli

10/01/2025

It’s my birthday month, and I’ll throw a spooktacular sale if I want to! 🍂🎂

Let’s monster smash your goals and conjure up the support you need to take your practice to frighteningly new heights.

Ok, ok, enough with the puns. Here's the details:

Offer valid for new client sign-ups and referrals by current clients made between October 1–31, 2025. Discount applies to the first month of service for new clients and one service of choice for referring clients. New or referred client must complete a consultation call and officially sign on within the month to qualify. Discounts are non-transferable and cannot be combined with other promotions.

Send me a message or book a consultation call using the link in my bio to get started! 👻

09/28/2025

The art of noticing at

What did you notice?

09/23/2025

One of the most common reasons practitioners reach out to me is because their chart notes and treatment plans are backlogged, and they feel like they’re drowning.

Many even apologize during our consultation calls, flustered as they explain their current situation. I always reassure them: you’re not alone, and this is exactly the point when most practitioners reach out.

Feeling overwhelmed doesn't mean you're doing anything wrong, it just means your practice has grown beyond your current systems.

A major pain point at this stage is getting behind on chart notes and treatment plans.
Sound familiar?

It weighs on you when a patient you saw earlier in the week is still waiting on their treatment plan. Or when you're staring at your screen two weeks after a session, trying to remember what you even talked about.

If this is starting to stress you out, or even keep you up at night, I want you to know: I’m here to help.
The most impactful tip I can offer? Build extra time into your sessions.

Hear me out.

Let’s say your initial appointments are scheduled for 75 minutes, that’s all client-facing time. But that doesn’t include everything that goes into the session. After your client leaves, you still need to write chart notes (if you’re a therapist) or complete and send a treatment plan (for ex, if you’re a naturopathic doctor).

That’s why I often recommend adding an extra 10–15 min buffer in your EHR system (like Jane, Practice Better, Owl Practice, etc.) when you’re setting up appointments. These additional minutes give you a buffer, whether for a quick bathroom break, a snack, or ideally, to start on your treatment plan or notes right away. You may not finish the entire thing, but even getting a rough draft down will make it much easier to return to and finalize later.

If you’re not sure how to make this adjustment in your EHR system, feel free to reach out, I’d be happy to guide you through it.

And if you're getting that “charting panic” feeling, send me a message. Let’s chat about what support could look like for you.

09/19/2025

The term "Virtual Assistant" might still be a bit unfamiliar to some people. When I explain what I do, I often get blank stares. So let’s break it down together. As always, feel free to drop me a DM or leave a comment with any questions!

A virtual assistant combines elements of both front-desk support and clinic management.

These days, many practitioners, like psychotherapists, massage therapists, naturopaths, and others, don’t own their own clinics for a variety of reasons. Maybe they don't want the overhead, prefer working solo, or enjoy the flexibility of setting their own hours and taking vacations when they need to.

Some are even completely virtual.

But without a clinic to manage, many solo practitioners end up wearing all the "front desk" hats themselves. (Like this if that's you 😅)

That’s where I come in. I’m your virtual front desk.

I filter emails, answer client questions, book appointments, manage lab requisitions, handle insurance billing, and take care of all the tasks you don’t want to do.

I’m also your virtual practice manager, helping you brainstorm and plan for the big picture. Want to run a special event? Let’s do it. Need to organize a promotional service? I’ve got it covered.

I’m not just someone who crosses tasks off a list; I’m your business partner, your right-hand person, taking care of the behind-the-scenes work so you can focus on what you do best.

And let’s be real, being a solo practitioner can sometimes feel a bit isolating.

Does this sound like the support your practice is missing? Book a call through the link in my bio today, and let’s chat about how I can help take your practice to the next level!

09/09/2025

Take what you need today.

For me, it's the reminder that imperfection makes us human. Not a robot, confirmed. 🤖

What about you? What are you taking with you today?

Address

Toronto, ON

Website

https://linktr.ee/digitallykarli

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