12/01/2026
Job Advert:
Practice Administrator (Maternity Cover)
Location: Llanidloes & Caersws Surgeries
Job Title: Practice Administrator
Contract: Fixed-term (approx. 12 months)
Hours: Full-time, 37 hours per week, part-time considered
Salary: Depending on experience
Annual Leave: 25 days plus bank holidays, pro rata
🔴Job Summary
We are a friendly, proactive and respected GP practice looking for two enthusiastic and highly motivated Administrators to join our professional team for a fixed-term contract of approximately 12 months to cover maternity leave. The successful candidates will provide essential administrative support to ensure the smooth and efficient running of the practice and help deliver high-quality patient care.
🔵Main Duties and Responsibilities
The role involves a variety of administrative tasks, working closely with doctors, nurses, and other healthcare professionals. Key responsibilities include:
• Appointment Management: Appropriately triage patients requesting appointments and deal with patient queries.
• Administration Support: Perform general administrative duties such as processing incoming and outgoing mail, managing correspondence, data entry, and document management.
• Referrals and Secretarial Work: Assist with the patient referral process, including e-referrals, and provide secretarial support such as preparing and typing letters, reports, and other documentation as required.
• Communication: Enable effective communication between patients, the Primary Health Care Team, secondary care, and other associated agencies, handling enquiries in person, via phone, or email.
🟠Person Specification
• Significant previous experience of working in a proactive administrative role.
• Excellent communication skills, both written and oral, with a clear and polite telephone manner.
• Strong IT skills, competent in the use of Microsoft Office (Word, Excel, Outlook).
• Excellent organisational and time management skills, with the ability to multitask and prioritise workload effectively.
• Strong attention to detail and accuracy.
• Ability to work independently using own initiative and as part of a team.
• Commitment to maintaining patient confidentiality and adhering to GDPR regulations at all times.
• A flexible and cooperative approach to work demands.
Desirable
• Previous experience in a healthcare setting, preferably within General Practice.
• Knowledge of clinical systems (e.g., EMIS Web, Docman).
• Familiarity with medical terminology and NHS processes.
🟢How to Apply
If you are a motivated individual seeking a challenging temporary role within a supportive healthcare environment, we would like to hear from you.
🟣Please apply with your CV and a covering letter detailing your relevant experience and suitability for the role to: Claire Tanner, Patient Services Manager, Llanidloes Health Centre, Mount Lane, Llanidloes, SY18 6EZ
📧 Email: claire.tanner2@wales.nhs.uk
📆 Closing Date: Friday 23rd January 2026
Starting Date: TBC
