07/01/2021
Clinical Secretary Job Description:
Supports physiotherapist staff by: screening and sorting mail, documents, and telephone calls; scheduling patient appointments and arranging referrals; billing patients and third-party payers; preparing reports and correspondence; maintaining office files and confidential patient records.
Pay and Hours:
£8.72 per hour
09:30 – 15-30 Tues – Friday (can be flexible and/or part time)
Duties:
• Represents physiotherapist by screening incoming telephone calls; recording and transmitting messages; scheduling and welcoming scheduled patients and visitors. Screening unscheduled patients and visitors.
• Ensures physiotherapist productivity by maintaining calendars and patient diary.
• Prepares medical reports and summaries,manuscripts, and correspondence.
• Files and maintains patient records.
• Generates revenues by completing direct patient and third-party billing; initiating collection calls and reminders.
• Secures information by completing database back-ups and appropriately destroying records.
• Maintains patient confidence and protects operations by keeping information confidential.
• Maintains office supplies inventory by checking stock; anticipating needs; placing and expediting orders; verifying receipt.
• Keeps office equipment operating by following operating instructions; troubleshooting breakdowns; maintaining supplies; performing preventive maintenance; calling for repairs.
• Maintains quality results by following and enforcing standards.
• Enhances physiotherapist office reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
Required Skills
• Excellent Verbal and Written Communication Skills
• Confident and Friendly Customer Service
• Good Time Management, Scheduling,& Organisational Skills
• Telephone&Email Competence
• Typing & PC Proficiency