05/05/2026
Administrative Officer
We are seeking a highly organised and proactive Administrative Officer to support the day-to-day operations of our team.
This role is central to keeping the organisation running smoothly. It requires someone who can take ownership of administrative processes, ensure consistent follow-through, and bring structure to a fast-paced environment where priorities may shift.
Key Responsibilities:
- Maintain accurate and up-to-date records and documentation
- Track approvals, deadlines, and follow-ups to ensure timely completion of tasks
- Act as a central coordination point, ensuring clear communication across teams
- Handle administrative requests via email, phone, and in person
- Provide front desk support and maintain a professional, welcoming environment
- Support onboarding and HR-related administrative processes when required
- Monitor tender opportunities and assist with submissions, ensuring accuracy and adherence to deadlines
- Identify inefficiencies and implement improvements to administrative systems and workflows
Requirements:
- Strong organisational and multitasking skills
- High attention to detail and accuracy
- Proven ability to follow up and ensure tasks are completed without constant supervision
- Strong English communication skills (written and verbal); knowledge of Maltese is considered an asset
- Confident in interacting with different stakeholders and managing multiple requests
- Proactive and solution-oriented, with a strong sense of ownership
- Able to work effectively in a fast-paced environment with changing priorities
- Good level of IT literacy (Microsoft Office, email, shared systems, etc.)
- Comfortable managing front desk responsibilities and daily queries
Additional Information:
- Candidates must be currently based in Malta
- Immediate availability is preferred
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