06/12/2022
BE PART OF THE GROWING FAMILY OF RBC-MDC CORP.❗️
📌SALES ORDER PROCESSING COORDINATOR
Monitors all orders as to completeness/accurateness of information provided for (products and quantity ordered, deals or discounts, price, terms of payment, delivery instructions, guaranteeing of accounts, if applicable, and validity of Purchase Order(s) in the case of government or industrial accounts) and ensures that these requirements are completed and that sales orders are duly acknowledged and signed by the customer(s).
• Ensures that deals and discounts indicated on the sales order are within the approved scheme/policy of Principals, and if these are not within policy, to secure proper approval from Authorized Officers/Managers of Principals.
• Checks if order is within the approved credit limit and the established credit term of the customer. Any deviation that needs approval is referred to the Credit and Collection Officer and/or the Distribution Manager. Coordinates and secures approval of Principal’s authorized signatory if orders are needed to be guaranteed.
• Ensures that delivery instructions written on the sales order is clearly stated (ship to address, date of delivery, and clinic schedule of doctor/customer and contact number).
• Ensures that any new customer complies with all the documentary requirements and these are submitted to Credit and Collection for proper updating of Customer’s Master List.
• Serves as liaison between Sales and Distribution; ensures that contract agreements pertaining to distribution are well implemented.
EDUCATIONAL
• Bachelor’s/College Degree, Management, Business Studies/Administration, or equivalent
SKILLS
• Computer literate (Microsoft Word, Excel, and Power point)
• Excellent communication skills, oral and written
• Possesses strong work ethic, highly trainable, can follow instructions and can work with minimum supervision.
TYPE OF PERSONALITY
• With vibrant and pleasing personality
• Attentive to details
• Ability to work a full shift comes to work on time, work overtime as needed.
📌JUNIOR ACCOUNTANT (TREASURY-DISBURSEMENTS)
Responsible for the preparation and recording of non-trade billings; Responsible for the review and recording of AR-related adjustments in the accounting books; Responsible for monitoring and reconciling receivables from customers and clients.
DUTIES AND RESPONSIBILITIES
DISBURSEMENTS
• Ensure that the following transactions are processed and recorded on time:
o Payments to principals, vendors and other third parties (including, but not limited to the following: (1) check, (2) telegraphic transfer, (3) electronic transfer, through uploading of files to bank’s electronic banking facility)
o Bank charges
o Petty cash fund and revolving fund replenishment
• Route and follow up the approval of treasury-related documents and reports submitted to other departments and authorized signatories
• Transact foreign exchange conversion and buying of foreign currencies
• Communicate details of payment to vendors and suppliers, whenever necessary
• Release checks, telegraphic transfers, and related payments (BIR/SSS/PHIC/HDMF/PEZA, etc.), whenever necessary and whenever applicable
• Process requirements for opening and closing of bank accounts, including filling up of bank-related forms and enrollment to electronic banking facilities
• Monitor released and unreleased checks and ensure that the checks are adequately funded and considered in the fund allocations and regular cash forecasts
FINANCIAL REPORTING AND ANALYSIS
• Prepare analysis of selected balance sheet and profit and loss accounts as assigned by the Section Head and/or Chief Finance Officer
• Prepare assigned journal entries
INTERNAL/EXTERNAL AUDIT
• Prepare assigned audit schedules and reports
• Coordinate with internal/external auditors, whenever necessary
OTHER MAJOR TASKS
• Ensure work area is clean, orderly, and properly secured
• Organize files under one’s responsibility
• Participate in special activities and/or projects as assigned by the Section Head and/or Chief Finance Officer or his/her designated alternate
• Act as backup/alternate of accounting assistant/accountants under Treasury Group
• Complies with the requirements of Quality Management System
• Ensures employee compliance to safety and health standards
• Performs other related tasks as may be assigned
EDUCATION
• Graduate of Accountancy course
• Preferably Certified Public Accountant
EXPERIENCE
• At least 2-3 years of related work experience, with emphasis on general accounting, treasury, constructive accounting, and financial analysis
SKILLS
• Proficient in oral and written communication
• Proficient in MS Office applications, with intermediate to advanced MS Excel skills
• Preferably familiar with computerized accounting systems
• Above average analytical skills
• Good filing skills
• Knowledgeable in the following areas:
o General Accounting
o Treasury
o Financial reporting and analysis
TYPE OF PERSONALITY
• Hardworking, honest, and reliable
• Has a deep sense of responsibility
• Has a “can-do” attitude and persistent
• Knows how to handle confidential matters and records
• Team player
• Organized and keen to details
• Can handle multiple tasks and meet deadlines
• Can monitor own progress and work with minimum supervision
• Must be able to work long hours and work under extreme pressure
📌JUNIOR ACCOUNTANT (COLLECTIONS POSTING)
Responsible for the review and posting of collections from customers, clients and other third parties in the accounting system; preparation and analysis of collection-related reports and schedules; Responsible for coordinating with concerned parties for collection-related info, issues, and concerns.
DUTIES AND RESPONSIBILITIES
RECEIVABLE MANAGEMENT
• Review RTCDs (Report of Transmittal of Collections and Documents) and supporting documents received from Treasury Section
• Submit to Financial Accounting of BIR Form 2307s received from Treasury, customers, clients and other third parties
• Review and post collection transactions in the accounting system
• Generate Collection/Official Receipts to customers, clients and other third parties and submit the same to Treasury
• Coordinate with customers, clients, TSCG and other concerned parties on collection-related info, issues, and concerns
• Prepare and analyze collection-related reports
FINANCIAL REPORTING AND ANALYSIS
• Prepare analysis of selected balance sheet and profit and loss accounts as assigned by the Section Head and/or Chief Finance Officer
• Prepare assigned journal entries
INTERNAL/EXTERNAL AUDIT
• Prepare assigned audit schedules and reports
• Coordinate with internal/external auditors, whenever necessary
OTHER MAJOR TASKS
• Ensure work area is clean, orderly, and properly secured
• Organize files under one’s responsibility
• Participate in special activities and/or projects as assigned by the Section Head and/or Chief Finance Officer or his/her designated alternate
• Act as backup/alternate of accountants under Receivable Management Group
• Complies with the requirements of Quality Management System
• Ensures employee compliance with safety and health standards
• Performs other related tasks as may be assigned
EDUCATIONAL
• Graduate of Accountancy and accounting-related courses (e.g., Financial Accounting, Management Accounting, Banking, and Finance)
EXPERIENCE
• At least 1-2 years of work experience in accounting, with emphasis on general accounting; those with no work experience can be considered depending on the academic performance and extra-curricular activities during undergraduate studies
SKILLS
• Proficient in oral and written communication
• Proficient in MS Office applications, with intermediate to advanced MS Excel skills
• Preferably familiar with computerized accounting systems
• Above average analytical skills
• Good filing skills
• Knowledgeable in general accounting, basic tax rules on VAT and EWT
TYPE OF PERSONALITY
• Hardworking, honest, and reliable
• Has a deep sense of responsibility
• Has a “can-do” attitude and persistent
• Knows how to handle confidential matters and records
• Team player
• Organized and keen to details
• Can handle multiple tasks and meet deadlines
• Can monitor own progress and work with minimum supervision
• Must be able to work long hours and work under extreme pressure
📌CUSTOMER CARE ASSOCIATE
Interact with customers to provide information in response to inquiries about products and services and to handle and resolve complaints.
DUTIES AND RESPONSIBILITIES
• Deal directly with customers either by telephone, electronically or face to face.
• Respond promptly to customer inquiries.
• Handle and resolve customer complaints.
• Obtain and evaluate all relevant information to handle product and service inquiries.
• Provide pricing and delivery information.
• Perform customer verifications.
• Set up new customer accounts.
• Process orders, forms, applications and requests.
• Organize workflow to meet customer timeframes.
• Direct requests and unresolved issues to the designated resource.
• Manage customers' accounts.
• Keep records of customer interactions and transactions.
• Record details of inquiries, comments and complaints.
• Record details of actions taken.
• Prepare and distribute customer activity reports.
• Maintain customer databases.
• Manage administration.
• Communicate and coordinate with internal departments.
• Follow up on customer interactions.
• Provide feedback on the efficiency of the customer service process.
EDUCATIONAL
• Bachelor’s degree (or equivalent)
EXPERIENCE
• Junior role two (2) to four (4) years financial experience, through public accounting/auditing (Big 4 a plus) and/or industry experience.
• Senior role five (5) to seven (7) years financial experience, through public accounting/auditing (Big four (4) a plus) and/or industry experience.
SKILLS
• Must be detail oriented, with working knowledge in Microsoft Office Excel, Word, PowerPoint.
• Interpersonal skills
• Communication skills - verbal and written
• Listening skills
• Problem analysis and problem-solving
TYPE OF PERSONALITY
• Attention to detail and accuracy
• Data collection and ordering
• Customer service orientation
• Adaptability
• Initiative
• Stress tolerance
