04/21/2015
Greetings Pagan Festival Friends, Cherished Volunteers & Community Members,
The Pagan Alliance would like to thank you for taking the time to consider volunteering at the 12th Pagan Festival on May 9th, 2015 in Civic Center Park in downtown Berkeley. Your generous gift of time allows the Pagan Festival to be a free offering to the community. We invite you to look below and decide how you would like to contribute. Volunteers will receive snacks refreshments. Those volunteering for 4 hours will receive a t-shirt or tank top.
In addition, there are pre-event volunteer opportunities available including serving on the Pagan Festival Planning Committee, coordinating volunteers or assisting with festival publicity.
Please email me at arlynnecamire@gmail.com.
Blessed are the volunteers. You make this event possible!
Thank you
Arlynne Camire
Event Director
Pre-event Volunteer positions
Flyer/Poster Street Team. Email johanna@thepaganalliance.org your mailing address to have flyers sent to you.
Altar Coordinator’s Assistant(s) – Assist & coordinate altar set-up/take-down the day of the festival. Help Altar Coordinator design and coordinate an altar that reflects the theme- “Spirituality Through Service.” Help Set up other altars such as Beloved Dead etc.
Media Coordinator & Media Assistant (Leadership position) -Responsible to develop and distribute press releases, secure press coverage (printed, radio, TV and web)develop press packets and coordinate with the Pagan Alliance Webmaster.
Day Prior to the Event-Friday, May 8, 2015-2:00 pm
Meet at storage space in Alameda to organize and load truck. Contact Arlynne Camire at (510) 872-1188. This is a VERY IMPORTANT task.
Day of Festival-Saturday, May 9, 2015
The non-security shifts available shifts are as follows:
Set-Up-6:30-10:30 am;
Morning-10:00 am-12:30 pm;
Afternoon Shifts-Noon-2:30pm; 2:30-4pm; 4-5:30pm
Tear-Down-5:15 pm-7:30 pm Tear-down @ the Park
Hauling & Repacking into Storage (Special Rewards
See Below!)7:30 pm-9:00 pm
All Volunteers will receive a hoodie, t-shirt or tank top for two or more shifts. All volunteers will have access to the Festival Staff Refreshment area.
Security
Duties may include depending on shift: Assist with some set-up, take down, crowd control, secure ritual area, monitor staff parking, help with vehicle parking surveillance of vendor area, direct people, secure backstage and assist with accessibility to site for people with physical challenges. Shifts are from 6:30 am-10:00 am; 9:30 pm-1:45 pm; 1:30pm-5:45pm; and 2:30-6:30 pm.
All security will be assigned a Pagan Alliance Security Shirt to wear at the event. All security working a 4 hours will receive a Pagan Alliance shirt to take home. Security will be in teams and will receive breaks. You will have access to the Event Staff food area. You will report to the Security Manager.
First Aid/EMT (2 needed)
Part of the Security Team. Responsible to treat minor first aide situations and able to triage injured and handle the situation until the paramedics arrive. Position required by the City of Berkeley Special Event Permit. Can work in shifts.
Assistant to the Stage Manager
Assist & interact with sound crew and help keep performers, speakers, MCs on schedule. Includes load in & load out of talent (supervising talent and speakers, not assisting with gear), Check-in performers, access to necessary power sources for musicians, and logistical stage needs as they arise (i.e. keeping the ramp clear). Assist with direction of Stage Crew Volunteers as needed. You will receive a Pagan Alliance T-shirt.
Stage Crew
Assist Stage Manager and Assistants to Stage Manager.
Help performers on and off stage. Communicate with sound booth. Make sure Green Room has refreshments. Lifting may be required. We have requested that all performers load-in/load-out own equipment. You will receive a Pagan Alliance T-shirt and access to the Festival Staff Refreshment Area.
Info Table Assistants (8 needed per shift)
Assist Board Member and Info Table Coordinator Molly Blue Dawn with directing people to appropriate areas and staff, site map distribution, help to answer questions regarding the event programs, assist with the raffle, and tee-shirt sales.
Author Circle Assistant
Assist with greeting authors, checking them in, bringing refreshments to the booth, and set-up/take down of the Authors Circle. Assisting the Authors’ Circle Coordinator as needed.
Festival Staff Refreshment Area (6 needed)
Set up/Take down of tables. Prepare sandwiches and food platters. Bring refreshments to various to Authors’ Circle, Story Telling Pavilion, Info Booth, Back Stage Green Room, and to Stage Area Staff.
Site Set-up (10+ needed, 4 hour shift, but then you are free to enjoy the day)
Arrive at 6:30-7:00 am. Set up canopies. Distribute bins that are marked with site maps.
Distribute tables and Chairs. Hang signs and Banners and may assist the Vendor Coordinator.
Go-Fors
Make runs for Printing, Ice, supplies, food, find staff members, etc… Should have own Vehicle and with valid driver’s license and vehicle insurance or have a bicycle and able to carry items. This is the “life saving” position and will be asked to dinner after the Festival.
Take Down
5:15 pm to 7:30 pm. Take down canopies, take down trash and recycling frames, load truck, pick up street cones, remove signs and parking meter no parking signs.
7:30-9:00 pm helps with haul & repacking items to storage in Alameda. The
volunteers who help in storage will be treated to dinner at La Penca Azul Restaurant Cocktails for those over 21 years of age. Bring your photo ID.
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Committees mailing list
Committees@com.thepaganalliance.org
http://com.thepaganalliance.org/listinfo.cgi/committees-thepaganalliance.org
This is the general committee's list. This is where we engage in chatter in regards to general organizing of various PA events. If you're on here, it's because you wanted to help out on a regular basis. (Thanks!)
