PT Clinic Metrics

02/05/2026

February is when most clinic owners realize: 👇

“Wait… where did the money go?”

And it’s not because you’re doing something “wrong.” It’s because you’re checking your numbers too late!!

Here’s the CEO habit that changes everything:

The 15-minute Monday Numbers Check...

Every Monday, look at:

1. Arrivals (show rate)
2. Visits completed
3. Revenue per visit
4. Payroll %
5. Next week’s schedule gaps

Then ask ONE question: “What’s the one leak I can fix this week?”

Not 12 changes. Not a total overhaul.

One fix every week.

That’s how you go from stressed + reactive to to calm + in control. 😌

Want my exact weekly tracker? Download the free Weekly Stat Sheet here while you can: https://ptclinicmetrics.com/clinic-stat-sheet

02/03/2026

🚨 Clinic Owners: You don’t need another podcast episode...

You don’t need another “top 10 tips” list...

Most clinic owners already know what they should do…

They just don’t have:
- a clear weekly plan
- the confidence to choose what matters most
- accountability to actually follow through when the week gets messy

That’s why coaching works.

Not because you’re incapable — but because it’s hard to be the clinician, the manager, the marketer, the CFO, and the CEO… all at once.

February is the perfect time to stop trying to “figure it out alone” and start running a simple weekly rhythm:

Track -> interpret -> fix -> repeat.

👉 If you want help setting up your weekly numbers + a plan you can stick to, book a FREE strategy call - just 3 spots open: https://ptclinicmetrics.com/strategy-call

01/29/2026

Most clinic owners don’t need a new strategy.

They need a simple system they’ll actually follow when things get busy.

Here’s the 4-step loop I use with clinic owners (and in my own clinics):

1) Track — weekly numbers (not monthly surprises)
2) Interpret — what’s moving + what’s leaking
3) Fix — one change this week (not 12 changes “someday”)
4) Repeat — consistency is the secret sauce

That’s it.

This is how you go from:
“we’re busy but stressed” to “we’re busy and profitable.”

Grab the my FREE Weekly Stat Sheet: https://ptclinicmetrics.com/clinic-stat-sheet

It gives you the exact numbers to track + a place to write your one weekly fix.

01/27/2026

If payroll keeps you up at night, start here: Revenue per visit + Arrival rate.

Because most clinics don’t actually have a “new patient” problem.

👉 They have a leak problem.

You’re losing money when:

- People no-show / cancel late and the spot stays empty
- Your schedule has gaps you’ve learned to tolerate
- You’re undercharging your time (coding, units, plan length, visit structure)
- You’re providing amazing care… but the business side is quietly bleeding

Most clinics can improve profit without a single extra new patient... they just stop leaking visits and start getting paid appropriately for the work they’re already doing. 👍

February is the month to tighten the system!!

👉 If you want my exact weekly tracker, download the free Weekly Stat Sheet - let me know if you have any questions!!

🔗 https://ptclinicmetrics.com/clinic-stat-sheet

01/22/2026

February is around the corner, and it's the time where most clinics feel the “New Year momentum” start to fade.

This is your reminder: don’t rely on motivation — rely on metrics.📊

Take these 5 numbers, track them weekly and make 1 change at a time.

That’s how you build a clinic that’s profitable and sane. 👇

1. New patients
2. Total visits
3. Arrival rate (show rate)
4. Revenue per visit
5. Payroll %

Because the second you can see what’s happening…
..you stop guessing — and you start making CEO decisions.

👉 To get personalized support with this, comment below or send me a DM - happy to help!!

12/18/2025

💥 PT clinic owners, I’m curious:

Do you know your: 👇

- Cancellation / no-show rate?
- Average revenue per visit?
- Average monthly profit?

Or are you mostly going off: 👇

- “We’re busy”
- Bank balance
- What your accountant says at tax time?

No judgment either way. For years, I did the latter.

My newest article walks through those 3 metrics and how to use them to plan a more profitable 2026 (without working more hours).

If you want something to sit down with this week and think through your clinic, this might be it:

👉 Read the article here: https://ptclinicmetrics.com/post/profitable-pt-clinic-2026

And if you’d like help going through the numbers for your own clinic, you can book a free 2026 Profit Strategy Call with me here: https://ptclinicmetrics.com/strategy-call-997

12/16/2025

Your schedule is full.
Your team is busy.
But your bank account doesn’t reflect the effort going in.

Sound familiar?

That “busy but not actually more profitable” problem is usually a numbers issue, not an effort issue.

In my latest article, I walk through:

1. The gap between scheduled and completed visits (and why it matters so much)

2. Why revenue per visit can matter more than total revenue

3. How to look at your real profit without spiralling into shame or overwhelm

It’s written specifically for PT clinic owners who are tired of guessing and want 2026 to look and feel different.

You can read the full article here:

12/11/2025

Most PT clinic owners I talk to are doing the same thing at year-end:

- Handing everything to their accountant

- Waiting to be told “how they did”

- Hoping next year will somehow be better

The problem is, by the time you get that information, it’s too late to change anything.

If you want 2026 to be more profitable and less stressful, there are a few numbers worth looking at now, not six months from now.

I wrote a new article that breaks down:

1. Why cancellations, revenue per visit, and profit are the 3 levers that matter most

2. How to check them (without needing an MBA or a fancy dashboard)

3. How to turn them into a focused plan for Q1 2026

If you’re a PT clinic owner and you’ve been feeling “busy but stuck”, I think this will really help:

👉 Read it here:

Learn the 3 key numbers PT clinic owners must review at year-end to boost profit in 2026—without burning out. Get a clear 90-day plan and free strategy call.

12/09/2025

A lot of PT clinic owners won’t say this out loud:

💬 “I’m scared to grow.
What if I hire, or move to a bigger space… and then I can’t keep it going?”

So you stay where you are:

Busy.
Stressed.
Never quite taking home what you hoped you would.

The problem isn’t that you don’t care or aren’t working hard. The problem is that growth feels like a gamble when you don’t fully trust your numbers.

🗞️ My new article is written exactly for that:

It walks through the 3 clinic metrics that make growth feel safer and more predictable

It shows you how to check them in 30–60 minutes

And it helps you turn them into a 90-day profit plan for 2026

You can read it here:
https://ptclinicmetrics.com/post/profitable-pt-clinic-2026

And if you’d like me to walk you through this for your clinic, you can book a FREE 2026 Profit Strategy Call with me (normally a $997 session) here: https://ptclinicmetrics.com/strategy-call-997

Learn the 3 key numbers PT clinic owners must review at year-end to boost profit in 2026—without burning out. Get a clear 90-day plan and free strategy call.

12/04/2025

If you only have 30–60 minutes before the year ends, look at these 3 numbers in your clinic:

1️⃣ Cancellation rate – How many visits never happened?
2️⃣ Revenue per visit – What is each visit actually worth?
3️⃣ Profit – Not just revenue. What’s left after everyone else is paid?

You don’t need a fancy dashboard.

Pull the data you have, write it on a whiteboard, and ask one question:

👉 “If this doesn’t change in 2026, will I be okay?”

That one question has led to some of the biggest breakthroughs in my own clinics.

If you’re not okay with your answer, send me a DM with “numbers” and I’ll help you outline what to look at next.

Or click here to book a FREE (usually $997) Year-End Strategy Call and we’ll walk through it together: https://ptclinicmetrics.com/strategy-call-997

12/02/2025

Most PT clinic owners wait until tax time to see “how they did.”

By then, the missed profit can’t be fixed.

At the end of every year, I block one hour to review four numbers in my clinics:

Referrals
Cancellations
Revenue per visit
Profit

It’s the exact process that helped me grow a $5,000 startup into multi-location, multi-million dollar clinics.

For a limited time, I’m opening 10 FREE Year-End Strategy Calls (normally $997) to help PT owners do the same.

👉 Book your free call here: https://ptclinicmetrics.com/strategy-call-997

11/29/2025

PT clinic owners: Are you actually ready for 2026?

I don’t mean:
“We’re busy.”
“We’ve got good word of mouth.”
“My accountant said we did fine.”

I mean:
👉 Do you know your real numbers from 2025?
👉 Do you know where profit leaked this year?
👉 Do you have a clear, written plan to make 2026 more profitable without you working more hours?

Most PT clinic owners roll into January hoping next year will “just be better.”

But hope isn't a strategy.

Every year, I sit down with my own clinics and review:

Referrals

Cancellations

Revenue per visit

Profit

From there, I build a simple plan for the year ahead.
That’s how I turned a $5,000 startup into multi-location, multi-million dollar clinics.

So before 2025 disappears in holiday chaos, ask yourself honestly:

“If I keep running my clinic the same way next year…
will I be happy with the result?”

If the answer is anything but a confident yes, now is the time to fix it — not next tax season.

👉 If you want help reviewing your numbers and building a focused plan for 2026, you can grab one of my FREE Year-End Strategy Calls here (usually $997): https://ptclinicmetrics.com/strategy-call-997