11/17/2025
Job Title: Office Manager
apply now: https://vital-education.com/job-application-front-desk-coordinator/
Company: Vital Education & Supply, Inc.
Location: Champaign, Illinois
Job Type: Part-Time
Hourly Pay Range: $18.00 - $20.00/hour
About Us: Vital Education & Supply is a woman-owned company in the business of saving lives. We provide life-saving training, equipment and service to Illinois, including the University of Illinois. We pride ourselves on our commitment to saving lives. Our work environment is diverse and we are an EOE where every employee's contribution is valued.
The Opportunity: We are seeking a proactive and highly organized Office Manager to be the central point of contact for our daily operations. You will be the backbone of our office, ensuring everything runs smoothly and efficiently so our team can focus on their best work. This pivotal role requires a flexible professional who can wear multiple hats and adapt to changing needs in a nurturing, self-paced environment.
What You'll Do:
Oversee general office operations, ensuring a clean, organized, and functional environment.
Manage front desk activities: Greet visitors, answer incoming calls, and handle all incoming/outgoing correspondence.
Manage supplies and vendors: Maintain inventory of office and breakroom supplies, place orders, and coordinate facilities maintenance and vendor relationships.
Support HR functions: Assist with the new hire onboarding process, maintain confidential employee records, and coordinate with HR on various initiatives.
Coordinate scheduling, classes and events: Manage calendars for CPR classes, meeting rooms/staff, and assist in planning company events or meetings.
Handle basic finance/accounting tasks: Assist with processing invoices, tracking expenses, and managing petty cash.
Implement and improve office processes to drive efficiency and organizational effectiveness.
Product Shipping, Receiving & Inventory: Assist the sales and the purchasing departments with UPS, FedEx and USPS deliveries and shipments. Assist with product inventory.
CPR Class Management: Coordinate class schedules, dispatch instructors, process certification cards and billing.
What We're Looking For:
Proven experience of 2+ years in office management, administration, or a similar role.
Exceptional organizational and time management skills; ability to multitask, prioritize and work independently.
Proficiency in Goggle Workspace, Microsoft Excel, QuickBooks, Adobe Acrobat and Data Entry. Also, readiness to learn new systems/software.
Excellent verbal and written communication skills, with a professional and friendly demeanor, including phone calls, text and emails.
Generational awareness & sensitivity
Problem-solving skills and a strong attention to detail.
Ability to handle confidential information with discretion.
Perks & Benefits: Our benefits include:
Dental, and Vision Insurance
401(k) Retirement Plan Options
Paid Time Off (PTO) and Company Holidays
Opportunities for professional development and growth
Flexible work hours for parents or students
Job Type: Part-time
Pay: $18.00 - $20.00 per hour
Expected hours: 15 – 25 per week
Benefits:
401(k)
Dental insurance
Employee discount
Flexible schedule
Life insurance
Paid time off
Professional development assistance
Tuition reimbursement
Vision insurance
Education:
Associate (Required)
Experience:
Microsoft Excel: 2 years (Required)
Adobe Acrobat: 2 years (Required)
QuickBooks: 2 years (Required)
Data entry: 2 years (Required)
Office: 2 years (Required)
License/Certification:
CPR Certification (Preferred)
First Aid Certification (Preferred)
Work Location: In person
Job Title: Office Manager Company: Vital Education & Supply, Inc.Location: Champaign, IllinoisJob Type: Part-TimeHourly Pay Range: $18.00 – $20.00/hour About Us: Vital Education & Supply is a woman-owned company in the business of saving lives. We provide life-saving training, equipment and servic...
