06/12/2025
REQUEST FOR BIDS
Dickenson County Behavioral Health Services Cleaning and Maintenance Services
Dickenson County Behavioral Health Services (DCBHS) is seeking competitive bids for cleaning and maintenance services for multiple properties for a contract period of three years, beginning July 1, 2025 and ending June 30, 2028. Bidders may submit proposals for cleaning services, maintenance services, or both. All bids must be submitted by Friday, June 27, 2026, to Tonya Tiller at the contact information provided below.
1. Cleaning Services Scope: Provide monthly cleaning services for the following properties:
• Clinical Services: 440 Foxtown Road
• Day Support Services: 1019 Happy Valley Drive
• Activity Building: 200 Park Place
• Administration Building: 454 Clintwood Main Street
• Prevention Office: 118 Park Place
Requirements:
• Regular cleaning tasks including but not limited to dusting, vacuuming, mopping, restroom cleaning, trash removal, and surface sanitization.
• All cleaning supplies and equipment to be provided by the contractor.
• Services to be performed daily/weekly during non-operational hours.
• Compliance with all applicable health and safety regulations.
Bid Submission:
• Provide a detailed monthly cost for cleaning services covering all listed properties.
• Include a breakdown of services provided and any additional fees.
2. Maintenance Services Scope: Provide as-needed maintenance services for the following properties:
• Clinical Services: 440 Foxtown Road
• Day Support Services: 1019 Happy Valley Drive
• Activity Building: 200 Park Place
• Administration Building: 454 Clintwood Main Street
• Prevention Office: 118 Park Place
• Dickenson Clubhouse: 174 Park Place
• The Attic: 5709 Dickenson Highway
• Sobor Living Home: 138 Park Place
• Victory House: 499 Main Street
• Freedom House: 139 Brush Creek Road
Requirements:
• Maintenance tasks include electrical, plumbing, minor construction, and general maintenance.
• Contractor must provide all tools, materials, and labor necessary for repairs.
• Services to be performed on an as-needed basis with response times within 8 hours for urgent requests.
• Compliance with all applicable building codes and safety regulations.
Bid Submission:
• Provide an hourly rate for maintenance services.
• Include a description of qualifications, certifications, and experience in electrical, plumbing, construction, and general maintenance.
• Specify any additional costs for materials or specialized services.
General Requirements:
• All bidders must be licensed and insured.
• Provide at least three references from similar contracts.
• Submit bids in a sealed envelope marked "DCBHS Cleaning and Maintenance Bid" to Tonya Tiller, PO Box 309, Clintwood, VA, or hand deliver to Mrs. Tiller at 454 Clintwood Main Street. Bids may also be emailed to tonya.tiller@dcbhs.com by Friday, June 27, 2026, at 5:00 PM.
• DCBHS reserves the right to reject any or all bids or to negotiate with the selected bidder.
• The contract may be terminated by DCBHS with 30 days' written notice to the contractor in the event of unsatisfactory performance, including but not limited to failure to meet service standards, non-compliance with regulations, or repeated failure to respond to maintenance requests within the specified timeframe. Upon termination, DCBHS will pay for services rendered up to the termination date.
For questions or to schedule a site visit, contact Kevin Mullins or Tonya Tiller at 276-926-1682.