07/24/2025
Job Title: Part-Time Office Manager (Flexible Hours)
Location: Easton, MD 21601
Employment Type: Part-Time, Flexible Schedule
Company: Every Voice Counts Rehabilitation Services, a Mental Health Services Provider
About Us
At Every Voice Counts Rehabilitation Services, LLC, we are dedicated to providing quality mental health services to our community. We have a caring and professional team, and we’re looking for a highly organized Office Manager to help our operations run smoothly and efficiently.
Position Overview
We’re seeking an organized, detail-oriented Office Manager to join our team on a part-time, flexible basis. This role is vital in keeping our office systems and processes on track, especially as our owner relies on a strong organizational management within the business.
Key Responsibilities
Oversee daily office operations to maintain a smooth workflow
Maintain digital and paper filing systems (client records, billing, HR documents, etc.)
Schedule appointments, meetings, and staff coverage as needed
Handle incoming calls and correspondence professionally and promptly
Support billing, invoicing, and basic bookkeeping tasks using QuickBooks
Track licensing, compliance, and credentialing deadlines
Manage office supplies and inventory
Maintain organized systems for tracking tasks and deadlines
Prepare reports, documents, and perform data entry as needed
Coordinate with staff and leadership on special projects
Implement new processes or systems to improve office efficiency
Preferred Skills & Qualifications
Strong organizational skills and attention to detail
Ability to work independently and take initiative
Excellent communication and interpersonal skills
Comfortable learning and using software tools and technology
Experience with EHR (Electronic Health Records) systems is very helpful
Experience using QuickBooks for billing or bookkeeping is very helpful
Proficiency in Microsoft Office (Word, Excel, Outlook) is very helpful
Prior experience in office management or administrative support preferred
Experience in a healthcare or mental health setting is a plus, but not required
Understanding of confidentiality and HIPAA compliance is helpful
Schedule & Compensation
Part-time: [e.g. 10-20 hours/week], flexible schedule
Potential to increase hours as the agency grows, if desired
Competitive pay based on experience
Why Join Us?
Work with a supportive, mission-driven team
Flexible hours to support work-life balance
Opportunity to make a meaningful impact in a growing agency
Positive, collaborative work environment
To Apply:
Please send your resume and a brief note explaining why you’re interested in this role to info@everyvoicecounts.business. We look forward to connecting with you!
