05/13/2025
How can I capture important details from client meetings without spending hours writing notes using AI?
We've all been there - trying to actively participate in meetings while frantically scribbling notes, only to spend more time later deciphering and organizing them.
❌ Basic/Lazy Approach: "Record the meeting and use a basic transcription tool to convert speech to text."
Result: A massive wall of text with no organization, filled with filler words and irrelevant chatter that takes almost as long to edit as writing notes manually.
✅ Effective Approach: "Record your meeting (with permission), then use an AI tool like (https://app.fireflies.ai/login?referralCode=pcEkcpgXv6) or upload the audio to ChatGPT with specific instructions: 'Transcribe this meeting recording, identify key discussion points, action items, decisions made, and questions that need follow-up. Format the summary with clear headings, bullet points for action items with assigned owners, and highlight any deadlines mentioned. Exclude small talk and filler content. Provide a 3-5 bullet executive summary at the top.'"
Result: A clean, structured document that captures all essential information, clearly identifies next steps with accountability, and can be shared immediately with clients or team members - saving 1-2 hours of post-meeting work per session.
The difference? Specific instructions that transform raw transcription into an organized, actionable document tailored to business needs.
💬 What's your biggest meeting note-taking challenge? Comment below and I'll share a custom AI prompt to solve your specific situation!
