04/20/2023
Genesis Biotechnology Group is hiring for an Administrative Assistant in Hamilton, NJ to support the Creative Services Department and Chief Marketing Officer and provide administrative assistance. To coordinate the release of new items of collateral and oversee all aspects of exhibit booth and conference logistics. A key function of this position will be to provide feedback and onsite support to the Chief Marketing Officer on offsite days.
Essential Functions:
1. Contribute and develop original ideas while working on new projects.
2. Maintain polite and professional communication via phone, e-mail, in written correspondence, and in-person interactions.
3. Work with all Marketing Content Managers, Coordinators, and Managers to organize, schedule and coordinate requests for support from Core Services (Photography, videography, etc.).
4. Provide feedback regarding the performance of the Creative Services Department, particularly on but not limited to, days the CMO is offsite.
5. Undertake daily administrative tasks to ensure the functionality and coordination of the department’s activities.
6. Conduct research to support developing marketing initiatives and product research and create Matrices of results/options.
7. Review and approve time cards in ADP
8. Create report, organize receipts, and submit to Accounting for monthly expense report
9. Create and maintain files for all equipment, warranty information, and coordinate repairs and scheduled outside maintenance requests for equipment.
10. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies including specialty paper, envelopes, printer toner, etc.
11. Maintain receipts of all courier pickups for items sent to the warehouse.
12. Place orders for all approved requests for promotional items, digital and print ads.
13. Create and maintain Marketing Collateral Guides as needed.
14. Assist the CMO with Tradeshow Management activities including:
- Complete the registration process for all approved exhibit booths
- Complete all arrangements with the event venue or designated vendors pertaining to booth logistics, services such as electric, furniture and carpet rental, material handling, lead retrieval unit rental, etc.
- Communicate with Booth Personnel and Project Manager for the appropriate line of business to ensure booth display and collateral needs are addressed for the specific meeting.
- Pack all collateral, promotional items, booth supplies, displays, etc., and prepare for pick-up by the logistics company.
- Maintain conference files and receive booth leads and follow-up reports from onsite booth staff.
15. Assist in the review and development of SOP’s and training protocols as needed
16. Perform other duties as may be assigned by the Chief Marketing Officer.
Knowledge, Skills, and Abilities:
• Well-developed ability to multi-task and prioritize, strong organizational skills, and detail orientation are of the highest importance.
• Must be able to fulfill several project requests simultaneously while meeting tight deadlines.
• High level of initiative, resourcefulness, and ability to work autonomously.
• Confirmed ability to establish, maintain, and retain loyal relationships with internal MDL staff as well as outside clients and vendors.
• Energy, motivation, enthusiasm, and integrity.
• Must be a quick learner and thinker and able to complete tasks in a timely fashion.
• Must demonstrate sound judgment and decision-making ability.
• Must be able to work effectively in a team-oriented environment
• Excellent written and verbal communication skills.
• Must demonstrate sound judgment and decision-making ability.
Job Qualifications:
• Associate's degree or equivalent combination of education and experience required.
• Three years of related work experience, preferable in sales and marketing, technical, customer service, or operations support capacity.
• Proficient in Microsoft Office (Word, Explorer, Excel, PowerPoint) e-mail, and internet functions.
• Proficient in PC platforms.
• Exceptional organizational skills and the ability to manage timelines, workflow, and resources efficiently with special attention to detail.
Visit us at www.genesisbiotechgroup.com/careers/ or email recruiter@genesisbiotechgroup.com to apply today!
