10/06/2022
About Us:
Minority owned and operated, since 1978 we’ve been committed to serving our
customers, our teams, and our communities through comprehensive and innovative
building maintenance services. Unwavering with our impeccable Service standards, we are motivated by technology and innovation, genuinely committed to
sustainability, inspired by our family of team members, involved in the communities we serve, and super proud of our industry awards and recognition.
Once again recognized as a Top Workplace for 2022! Come be a part of our Service
by Medallion family.
Position Summary
This position is to support the operations department with the communication and
coordination with our technicians, and customers. To ensure the successful, and
timely completion of all projects.
Essential Responsibilities-
*The Facilities Coordinator will work with the Workplace Operations team to
maintain a class A office environment conducting regular office inspections to
identify maintenance, cleaning, and operational issues
*The Coordinator will also perform or supervise minor repairs in the areas of
plumbing, carpentry, and painting
*Prepare and submit daily and weekly checklists/reports of facilities-related issues
*Handle installation, disassembly, moving and general repairs of office furniture
or equipment
*Oversee and direct external maintenance personnel engaged in equipment
installation, repair and/or preventative maintenance
*Input and follow up on work orders for facilities-related requests; reconcile work
order invoices
*Set up workstations for new team members
*Respond to all facility inquiries and complaints, assess problems, and take the necessary corrective action
*Remain knowledgeable regarding all operational aspects of building systems
*(Note: Employee has limited knowledge of HVAC and these repairs to be handled
by others)
*Follow protocol for effective building-specific maintenance and safety procedures
*Create work orders and assign work orders to the engineering staff,
subcontractors, and vendors
*Communicate frequently with the Workplace Operations team, landlords, and vendors to resolve issues and provide project status updates
*Assist on onsite event when requested
*Assist on escorting clients or guest when requested
*Coordinate incoming/outgoing domestic & international packages and mail with common carriers (USPS, UPS, FedEx)
*Prepare conference rooms for meetings; partner with IT to troubleshoot tech as
needed.
*Daily workplace maintenance including loading/emptying dishwasher, restocking
kitchen pantry, tidying up and organizing conference rooms and common spaces
(Note: Skilled labor often times does not view their skillset as being appropriate
for cleaning tasks such as emptying the dishwasher. Contractor will do their best
though to hire a skilled person who is willing to perform tasks such as these).
*Maintain office supply and pantry inventory, placing new orders on prescribed schedule or as needed
*Provide catering & meeting assistance
*Inventory and order all office supplies and beverage needs
Other-
*Bilingual: English & Spanish preferred.
*Must be able to communicate effectively in English with at least 70%
comprehension
*Excellent communication skills. Ability to communicate effectively with client,
supervisor and coworkers. Strong interpersonal skills and customer service
oriented.
*Must have ability to read and interpret documents such as but not limited to
safety data sheets (SDS), operating and maintenance instructions and procedure
manuals, etc.
*Must be able to understand and to carry out instructions furnished in written,
oral, or diagram form.
*Use logic & reasoning to identify the strengths & weaknesses of alternative
solutions, conclusions, or approaches to problems.
*Innovation focused, agile, and flexible to changes within the industry and work
environment.
Qualifications-
*Proficiency with Microsoft Office Suite including, Access, Outlook, Word,
PowerPoint & Excel
*Basic knowledge of standard janitorial duties, cleaning techniques, products and
equipment preferred.
*Be able to work in a team-oriented environment, maintain a positive attitude at
all times, and be able to assist the team/department to complete goals.
*Use logic and reasoning to identify the strengths and weaknesses of alternative
solutions, conclusions or approaches to problems.
*Strong interpersonal skills and customer service oriented
Positions at certain sites, may be required to show proof of being fully vaccinated
against COVID-19 upon commencing employment.
Diversity is intentional; our employees come from all walks of life and have a wide
range of backgrounds, skills, and experiences. We value their diversity and remain
committed to a workplace of respect and inclusion. Service by Medallion is an equal opportunity employer.
This job is located in Redwood City, CA.
