12/04/2025
Synergy is HIRING!
Job Title: Holistic/Medical Office Assistant
Company: Synergy Nutrition and Wellness
Location: Williamsville, 3376 Main Street, Suite 7
Hours: 25-30 hrs, may vary
How to Apply:
Please submit your resume and 3 references to: denise@716synergy.com
Open interviews will be hosted Thursday 12/11/25 & 12/16/25, 9-11am at 6622 Main Street, Suite 7, Williamsville, NY (no appointment needed).
About Us:
Synergy Nutrition and Wellness is a growing, integrative wellness center dedicated to supporting whole-person health and root cause findings. We combine east and west modalities, functional muscle testing, and family practice medical services to help individuals and families achieve balanced, sustainable wellness. Our team is passionate, collaborative, and committed to creating a welcoming experience rooted in education, empowerment, and holistic healing.
Position Overview:
We have an immediate opening to fill as a medical assistant in a busy holistic medical practice. This is a temporary maternity leave position. After maternity leave, there is more opportunity to move and grow within the company in other roles. We are seeking a motivated, wellness-aligned assistant who is ready to grow with us. This immediate hire opportunity leave room for advancement into multiple roles throughout the company, including:
Front Desk
Ordering & Inventory
Patient Coordination
Wellness Support Roles
If you are a self-starter with exceptional customer service skills who thrives in a fast-paced, mission-driven environment, we want to meet you.
Responsibilities for Immediate Medical Assistant:
Assist practitioners with patient care using both traditional and holistic modalities
Address and manage provider messages in Praxis.
Create new patient charts with accurate labels, notes, and documentation.
Copy daily schedules from **MindBody** to **Praxis**, including all provider notes.
Scan and upload physical medical records into Praxis.
Sort PraxDocs into the correct chart and with accurate collection/service date.
Request medical records from external facilities as directed by providers.
Manage faxes.
Create new patient chart for HBOT clearance request with attached paperwork. Schedule patients as needed per provider request.
Handle medical-related calls from pharmacies, laboratories, insurance companies, and medical offices.
Process medication and supplement script requests, imaging orders, and medical/surgical clearances.
Assist with prior authorizations and appeals as directed.
Submit Boston Heart inquiries per provider instructions.
Assist with EKGs, vitals, and Alpha-Stim devices.
Support providers by scribing as needed.
Assist patients during checkout, schedule follow-up visits, and support supplement purchases.
Qualifications:
Medical Assistant Experience preferred but not required for right candidate
Experience with medical charting in Praxis preferred but not required for right candidate
Computer experience and familiarity with Google suite apps
Interest in holistic wellness, functional medicine, and integrative healthcare
Excellent communication and interpersonal skills
Positive, team-oriented, and dependable
Strong organizational and multitasking abilities
Self-driven, quick learner, adaptable
Customer service mindset is essential
Ideal Candidate:
✔ Wellness-minded and open to holistic health approaches
✔ A team player who loves to support others
✔ Thrives in a learning environment
✔ Empathetic, professional, and patient-focused
✔ Takes initiative and sees projects through
What We Offer:
Opportunities for growth across multiple departments
Supportive and collaborative team culture
Exposure to both eastern and western medical practices
Competitive pay and company discounts
How to Apply
Please submit your resume and 3 references to: denise@716synergy.com
Open interviews will be hosted Thursday 12/11/25 & 12/16/25, 9-11am at 6622 Main Street, Suite 7, Williamsville, NY (no appointment needed).
