10/12/2021
Sacramento Elderly Care is looking for a Executive Administrative Assistant
Job brief
We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.
Executive Assistant’s responsibilities include Billing, including invoices, collections, Assist in Payroll, Marketing our services, assist employees with managing companies systems, managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
*MOST IMPORTANT ROLE WOULD BE BILLING- LOOKING FOR
SOMEONE WITH EXPERIENCE WITH QUICKBOOKS.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
Responsibilities
Act as the point of contact among executives, employees, clients and other external partners
Manage information flow in a timely and accurate manner
Manage executives’ calendars and set up meetings
Make travel and accommodation arrangements
Rack daily expenses and prepare weekly, monthly or quarterly reports
Oversee the performance of other clerical staff
Act as an office manager by keeping up with office supply inventory
Format information for internal and external communication – memos, emails, presentations, reports
Take minutes during meetings
Screen and direct phone calls and distribute correspondence
Organize and maintain the office filing system
Requirements
Work experience as an Executive Assistant, Personal Assistant or similar role
Excellent MS Office knowledge
Outstanding organizational and time management skills
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
Excellent verbal and written communications skills
Discretion and confidentiality
High School degree
Experience with billing programs such as Quickbooks
Starting pay will be 14-18 a hour, Once experienced, will switch to salary
