08/06/2024
I’ve found that certain tools, like to-do lists, are totally useless for a lot of people unless they learn how to optimize them for their unique brains and circumstances. Lists used to overwhelm me - I would look at the mountain of tasks and become paralyzed and demand-avoidant, but writing things down has always been essential due to memory and brain fog issues.
I now have a dedicated notebook for to-do lists that sits open where I can see it easily. It has a small list at the top of things I need to do at some point soon, but don’t have a hard imminent deadline. I make short lists by the day, and usually start them about a week in advance. The recurring tasks I do on specific days are always added first, then I populate the rest. I also highlight each task in a different color to delineate between personal, business, and medical appointments.
I’ve found this to work best to avoid overloading myself on any given day. I don’t always get everything done, but it takes less executive function to determine what to prioritize and how many “spoons” I’ll need to complete my list. For example, if I have to go to an in-person appointment, that will likely take the majority of my spoons that day so I know not to plan much else.
On days where I’m struggling more with task switching, I’ll add detail and number each item so I don’t have to figure out what to do next every time I complete something.
While this system works for me, it may not work for everyone. As a health coach, I listen to my clients’ needs and preferences and help them build sustainable solutions to help them reach their desired level of productivity without burning out.
Do you already have a system you like? Let me know in the comments!