VisualVault

08/27/2025

Too much automation can create more problems than it solves.

When workflows grow without coordination, the result is workflow sprawl. Staff face overlapping systems, redundant processes, and delays in approvals. IT teams spend more time maintaining tools than improving them.

Warning signs include:
🔹 Multiple platforms used for similar tasks
🔹 Redundant or conflicting workflows
🔹 Delays from unclear routing or approvals
🔹 Processes that are difficult to update or scale

The impact is clear: higher costs, greater compliance risk, and less time spent on real work.

The way forward is simpler automation built on four principles:
✅ Centralize workflow management
✅ Empower teams with low-code tools
✅ Reuse templates and rules across processes
✅ Track compliance and performance with dashboards

Simpler systems reduce risk, lower cost, and make organizations more adaptable.

Read the full post: https://www.visualvault.com/blog/enterprise-workflow-sprawl-simplicity-matters/

Workflow sprawl slows organizations down. Learn how centralized platforms and smarter automation simplify processes, cut risk, and improve compliance.

08/19/2025

Government agencies don’t need to replace legacy systems to move forward.

We give agencies a smarter path to modernization by extending the value of existing infrastructure with:
✅ Low-code workflow automation
✅ Smart digital intake and routing
✅ Secure, compliant document management

With VisualVault, agencies deliver faster services, reduce IT strain, and gain a platform that adapts to future needs — all without disrupting core operations.

📖 See how we support government modernization: https://www.visualvault.com/blog/modernizing-government-it-legacy-systems/

, , ,

In an era of ever-expanding volumes of data, evolving compliance mandates, and rising user expectations, the question for today’s enterprise isn’t whether to modernize — it’s how to do so in a way that lasts.

08/12/2025

Audits aren’t scheduled. Spreadsheets won’t save you.

Manual tracking fuels gaps, burnout, and costly compliance failures. The result? Disrupted care, accreditation risk, and avoidable fines.

In this whitepaper, you’ll learn:

• The hidden costs of manual processes

• Why healthcare competency tracking is a moving target and how to stay ahead

• How VisualVault delivers real-time compliance, automated alerts, and audit-ready records

• A step-by-step blueprint for rolling it out across your organization

📘 Protect your accreditation and patient safety — download your copy today: [https://info.visualvault.com/digital-competency-tracking-wp]

08/05/2025

When tracking new employee documents depends on email and spreadsheets — things go off the rails.

Key forms don’t come back. New hires can’t start.

This whitepaper covers these problems — and how VisualVault addresses them.

📄 Read the paper: https://info.visualvault.com/l/126821/2025-07-17/5gnqrj

, , ,

07/29/2025

When AR lives in five systems, everything takes longer.

Collections stall. Teams waste hours navigating systems.

Our latest white paper explains how to fix it with a modern AR workdown solution.

📘 Read the paper: https://info.visualvault.com/ar-workdown-lp

07/15/2025

Is your document strategy built for growth — or just survival?

A future-proof system doesn’t just solve today’s workflow problems. It prepares you for scaling users, evolving regulations, and increasing complexity.

In our new blog, we outline six best practices to future-proof your document management infrastructure, including:
✔️ Cloud-native scalability
✔️ Workflow automation
✔️ System integration with ERP, HRIS, and case tools
✔️ Retention and access controls
✔️ No-code configurability
✔️ Long-term lifecycle management

▶️ Read more:
https://www.visualvault.com/blog/future-proofing-enterprise-systems-how-to-build-a-scalable-document-management-strategy/

In an era of ever-expanding volumes of data, evolving compliance mandates, and rising user expectations, the question for today’s enterprise isn’t whether to modernize — it’s how to do so in a way that lasts.

07/02/2025

What’s Slowing Down Government Services?

Government workflows are often held back by outdated systems and manual processes. But it doesn’t have to be that way.

In our latest blog:
✔ Common bottlenecks — and how they start
✔ Why automation improves speed and accuracy
✔ How agencies can modernize without starting over

📘 Read the blog:
https://www.visualvault.com/blog/workflow-bottlenecks-whats-slowing-down-your-government-agency/

Government agencies need to modernize and automate business processes — without sacrificing control, visibility, or compliance.

06/30/2025

Outdated EMRs cost time and money. VisualVault’s Legacy Data Archive gives healthcare organizations a smarter way to retire legacy systems and preserve patient records in a secure, compliant platform. Our process reduces costs, improves access to data, and delivers a proven, repeatable method for archiving legacy records at scale.

Watch the video to see how we help providers take control of legacy data — without compromising compliance or access.
🔗 https://www.visualvault.com/healthcare/legacy-data-archive/

LEGACY DATA ARCHIVE (LDA) FOR PATIENT RECORDS. Our Legacy Data Archive solution allows you to consolidate patient records from multiple secondary EMRs

06/10/2025

Multiple AR systems can put your cash flow at risk.

When receivables are spread across outdated or disconnected systems, collections slow down and errors creep in. VisualVault’s AR Workdown solution consolidates your Accounts Receivable data into one secure, efficient platform — making it easier for your team to work quickly and accurately.

Watch the video to learn more -
https://www.visualvault.com/healthcare/accounts-receivable-workdown/

ACCOUNTS RECEIVABLE WORKDOWN When there are multiple Accounts Receivable systems in operation – often the result of acquisitions – risk exists.Our AR

05/20/2025

Mistake #1: Neglecting a Formal Archiving Strategy

This is the final post in our countdown of the “Five Unhealthy Mistakes to Avoid When Archiving Patient Records.”
For many healthcare organizations, archiving remains an afterthought. Legacy systems stay active just to meet retention requirements — often costing $40K to $100K per month.
Outdated systems also slow down new staff, cause workflow disruptions, and increase the risk of storing records longer than legally required. This can lead to HIPAA-related fines.

Mistake #1 highlights the risk of not having a clear archiving strategy and healthcare organizations being stuck paying for systems that no longer serve them.

📄 Read the full whitepaper:
🔗 https://info.visualvault.com/five-unhealthy-mistakes-to-avoid-when-archiving-patient-records

05/19/2025

New Partnership: VisualVault and Carahsoft Bring Enhanced Solutions to Government Agencies

VisualVault's Licensing, Permitting, Case Management, and Compliance solutions are now accessible to public sector organizations through Carahsoft's extensive contract portfolio, including NASA SEWP V, ITES-SW2, NASPO ValuePoint, TIPS, OMNIA Partners, and E&I Cooperative Services. This partnership enables agencies to modernize operations, manage complex transactions efficiently, and deliver faster, more efficient public services.

Discover how this collaboration benefits your agency:

https://executivebiz.com/2025/05/visualvault-carahsoft-partner-business-operations-for-public-sector/

05/13/2025

Mistake #2: Merging Patient Data

We're continuing our countdown of the “Five Unhealthy Mistakes to Avoid When Archiving Patient Records.”
Merging legacy patient data into current EHR systems often seems like the fastest path — but it comes with big risks. Format mismatches, duplicate records, and altered audit trails all create compliance gaps. One health system even faced a $2.5 million HIPAA fine after failing to properly audit access to legacy records.
The smarter move is keeping legacy data separate while enabling unified access through a compliant archive.

📄 Read the full whitepaper:
🔗 https://info.visualvault.com/five-unhealthy-mistakes-to-avoid-when-archiving-patient-records