Jatheon Technologies Inc.

01/08/2026

Top FOIA Challenges for IT Teams

1) Data is scattered across too many systems

Email, Teams, Slack, SMS, social media, body cams, file drives, SharePoint — FOIA teams can’t search everything in one place.

Fix: Centralized archiving + connectors for all comms channels → single search surface.

2) Search is slow and inaccurate

Legacy systems can’t handle massive data sets, metadata is incomplete, and keyword search misses context.

Fix: Modern indexing + AI/NLP search to surface relevant records quickly and reduce false positives.

3) Redaction is manual and error-prone

PII and sensitive data require heavy redaction. Manual workflows delay responses and increase legal risk.

Fix: Automated PII detection + batch redaction + export tools.

4) Exporting records is painful

Different formats, corrupted files, missing metadata, incomplete threads, so IT spends hours reconstructing timelines.

Fix: Standardized export formats (PDF/HTML), immutable audit trails, thread reconstruction, bulk export.

5) Retention rules aren’t applied consistently

Different departments follow different retention schedules → missing or over-retained data.

Fix: Policy-based retention + legal hold tags across all communication channels.

6) More requests, less staff

More FOIA requests, more complex digital evidence, fewer people processing them.

Fix: Automation, AI classification, deduplication, and filtering.

7) Security and compliance concerns

FOIA responses must not expose sensitive data or violate FERPA, HIPAA, and GLBA, but legacy tools don’t enforce controls well.

Fix: Role-based access, bulk redactions, immutable storage, audit logs, and encrypted archives.

TL;DR: What improves FOIA outcomes the most

- One centralized archive for all comms
- AI-enabled search + auto-redaction
- Consistent retention + legal hold
- Faster, standardized exports
- Automation to offset staffing shortages

We have a system that can cut your FOIA response times in half:

Jatheon's cloud-based email archiving solution lets you capture, preserve and retrieve all business communication securely. Compatible with your email platform.

01/06/2026

More and more customers are moving from on-premises archiving to the cloud. The migration process is straightforward, guided by our support team every step of the way.

We recently migrated a large school district to our cloud platform. This is what they had to say. 👇

12/30/2025

$6.75 million. That’s what Blackbaud paid in 2024 for a single data breach affecting millions of patients.

With 90% of healthcare emails containing sensitive information, relying on staff to manually store and protect every message isn’t realistic. Our guide covers HIPAA email requirements, violation penalties, and how archiving helps you stay compliant.

Check it out:

12/23/2025

At Jatheon, the holiday season is a time to recap, unwind, and plan for the new year.

2025 has been an amazing year for us:

🏆We were recognized as Top Player in a major industry report.
🌏We expanded to new markets.
📈We added new data connectors and had 10 major releases on our archiving platform.
😎We remain the top-rated data archiving product on Gartner.
🤖We introduced AI across our archive to help users search and manage their data more intuitively.

With even more exciting plans on the horizon, we’re energized and ready to make 2026 our best year ever.

Until then, our entire team wishes you a lot of joy and happiness during this holiday season! 🎄

12/18/2025

Enron. WorldCom. The scandals that rewrote the rules for every publicly traded company in America.

SOX exists because of them. And if you’re not compliant, the SEC will want to know why.

This video breaks down the four controls you need and the five steps to get there:

Want to protect your business from fraud and ensure SOX compliance? This video provides a quick overview of the Sarbanes-Oxley Act (SOX) and its impact on yo...

12/17/2025

Keeping data too long is a liability. Deleting it too soon is a compliance violation.

A data retention policy specifies what to keep, how long to keep it, and when to delete it.

We break down the key elements, common regulations, and how to build a policy that fits your organization:

12/16/2025

Archiving that’s affordable, quick to set up, and makes public records requests take minutes instead of hours.

This IT Associate found all three👇

12/11/2025

Keeping up with SEC 17a-4, FINRA, and SOX requirements is a full-time job on top of your actual full-time job.

We’ve been working with broker-dealers, RIAs, and financial institutions for 20 years. This resource pack pulls together what we’ve learned to help your compliance and IT teams stay ahead.

Check it out here →

Five key resources on how to handle communications for FINRA, SEC and other compliance in the financial services industry.

12/10/2025

If your team is stuck with an outdated email archive and has no plan for handling the migration, this guide will help.

It covers what it takes to move 20–30 million emails without data loss or compliance gaps.

Read it here →

Learn more about email archive migration challenges, how to solve them, and why moving your legacy email archive to modern solutions is essential.

12/09/2025

There’s a good chance your archive is full of scanned contracts, image-based PDFs, and old attachments that can’t be searched. That’s fine until an auditor or legal team needs to find something specific.

Jatheon Cloud’s OCR feature converts those files into searchable text automatically. This means no manual work and hours saved.

Learn how it works →

Improve compliance and ediscovery with optical character recognition by converting scanned documents into searchable text for faster audits and legal requests.

12/04/2025

FOIA, NARA, evolving privacy laws. Government compliance isn’t getting simpler.

We put together a free resource pack for government IT and compliance teams: checklists, whitepapers, and infographics to help you stay ahead.

Check it out here →

Five key resources for compliance and data management in the public sector.

12/03/2025

HIPAA fines have hit $144 million since 2003. Email is where most PHI lives, and one breach can cost millions.

Our guide breaks down what healthcare orgs need to know about compliant email archiving →

Learn about the intricacies of HIPAA and what your should look for in a HIPAA compliance email archiving solution.